Microsoft Project Outlook Integration

Outlook Integration enables the Project Manager to send tasks to the resources directly from Microsoft Project, and receive updates back automatically as well.

Outlook Integration enables the Project Manager to send tasks to the resources directly from Microsoft Project, and receive updates back automatically as well. The Project Manager can also create Calendar Appointments from tasks, in any of the available Outlook Calendars, or send Meeting Request to the resources.

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The Process

Microsoft Project Task -> Outlook Task

Task Flow

Microsoft Project Task -> Calendar Appointment

Appointment Flow

Microsoft Project Task -> Meeting Request

Meeting Request Flow

How it Works



01 Send the task to the resource from Microsoft Project. The task can only be sent once, no further edits will be transferred to the resource, via the delegated task.

Send tasks from Microsoft Project to Outlook, easy task sync


02 The Microsoft Outlook task is then received and accepted by the resource

Microsoft Project Outlook Integration


03 The resource updates the task status in Microsoft Outlook

Integrate Microsoft Project 2013 with Outlook


04 Update is received automatically back in Microsoft Project

Syncronize Microsoft Project task progress with Outlook



  • Send new tasks from MS Project to the resources, via Outlook. (Task edits made in MS Project will not be sent out to the resource again)

  • Synchronize task details (percent complete & task status) between MS Project and Outlook tasks

  • Save tasks to one of your Outlook Calendars

  • Send tasks as Outlook Meeting Requests to one or more resources.

  • Support for multiple projects in a single MS Project file

  • Task categorized by projects in Outlook

  • Send tasks to one of your Outlook Calendars 


Supported Platforms

  • Microsoft Project 2016, 2013 and 2010 both standard and professional.

  • Microsoft Outlook 2016, 2013 and 2010

  • Microsoft Pro for Office 365

  • Windows 10, Windows 8.1, Windows 8, Windows 7, Windows Vista.


Additional Information

  • FAQ on Outlook Integration

  • Application Language: English

  • IMAP e-mail accounts do not support Tasks

  • 2 year subscription - Free updates

  • No licenses needed for the resources


Additional Downloads

  • Outlook Integration MSI: DOWNLOAD

  • Microsoft Visual Studio Tools For Office Redistributable: DOWNLOAD

  • Microsoft .NET Framework 4.5.2: DOWNLOAD



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